Faking the present: When what’s happening now, really isn’t

A morning producer recently posed this question:  What do you do with the phrase “police are looking” from the previous night’s copy?  Do you keep the phrase present tense?  Immediately other morning producers jumped in stating you need to write present tense.  No question TV news is designed for the here and now.  But let’s get realistic for a moment.  In early morning and late evening newscasts, the expectation that all the news is here and now is not possible for multiple hour shows.  The biggest offenders perpetuating this idea that everything is all new and all happening right now are Newsies.  Too often during morning and late evening newscasts, I hear “false present” tense. The anchors always look uncomfortable reading this “faked” tense because it is not natural.  Viewers get that everything you tell them is not happening right that minute.  They just want you stop pretending it is.  Harsh?  Not when you spend time with non-newsies.  If I had a dollar for every time I was asked “Why do you news people have to act like something is happening right then when it’s not?” well, I would not be writing this article.  I would be sipping Mai Tai’s on a tropical beach, fulltime!

So what’s the work around?   First, let’s look more at false present.  Popular examples, “the President authorizes a bill”, when showing video of him signing it the day before or “the Olympics start in London” when they actually started the day before.  Just because the video shows the signing or opening ceremony doesn’t mean it’s happening at that moment.  Viewers know when events like that happened.  This is also called headline speak and it is frustrating to hear and read.  So why is it drilled into TV journalists to write in present tense and only in present tense?  Because that is an easy way to try and force you into sticking to what’s new in a given story.  Yes, if you are putting a story in your newscast there should be a new element that you can explain in the first sentence.  Yes, use present tense if you possibly can.  But remember, viewers do not watch every day and they do not watch every newscast.  You must include enough “background” so they have a clue what you are talking about.  Use past tense when providing the background, when appropriate.  This is especially true if the story is a follow up from the day or week or month before.  Often, I hear headline speak in these type of follow ups as well.  Journalists leave out the verb in these “follow up” sentences.  You get weird, title like, descriptions such as “the July 9th shooting”… or “the mill fire.“  Unnatural and uncomfortable.

Now let’s look at the phrase the producer brought up:  “Police are looking.”  Unless there’s been a mass murder or a police officer was shot, odds are police are not actually out physically searching for the people responsible at 4:30 a.m.  You can keep this present tense if what police were looking for is still relevant later that night or the next morning (i.e.- they really are still on the street actively looking).  Write it this way instead: “Police hope to find…” or “Police want to find…“  That would still be true and you are not emphasizing an act that isn’t really happening at the time of your newscast.  There’s also nothing wrong with showing video of the search and saying “Police looked for 3 hours, with no luck yesterday. They hope for more leads today.”

The big takeaway here is that every sentence in your copy does not have to be present tense.  Conversational writing changes tenses naturally.  When you tell someone a story, you provide background information for context.  I guarantee when you do, you use past tense, because that’s when the background information happened.  The “write present tense rule” doesn’t mean deny past tense completely, no exceptions.  It is a generalization.  Remember the reason behind it.  Focus on new.  If you do, while still providing context for the stories, you will legitimately focus on the present, while not denying the past.

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How to avoid losing grip, when covering a seemingly unexplainable story

 

No doubt, the shootings at the Colorado movie theater, is the kind of story that haunts us journalists.  I can tell you, no matter how much you cover stories like these, the emotion you feel remains the same:  Raw.  It is impossible not to feel an intense emotional reaction.  But how those gut feelings sway our coverage decisions is crucial.

We must make time to stop and think.  We need to take a hard look at how we are determining our coverage philosophy.

Right when I learned of the shooting, I started re-tweeting interesting issues that were coming out about covering this type of story.  I soon stopped myself because it was obvious to me that many journalists were on edge.  The story was getting to everyone.   How could it not?  That was not the time to talk about why we journalists were defaulting to police speak and immediately discussing whether metal detectors need to go into movie theaters now.

I am not going to go into whether angles like theater security, potential causes for this kind of shooting, and whether installing metal detectors in movie theaters should have been brought up the morning of the shootings.  Al Tompkins of Poynter summed that up beautifully.

What I am going to ask you to consider is why we “go there” with these angles, so we can look at how not to “lose grip” on the  impact.  Let’s begin with deferring to “police speak” as coverage begins for these types of events.  It is natural to go into CYA mode and fear deviating from the exact language the “authorities” use, in order to prevent possibly misinterpreting what they say.  I also think journalists defer to this type of language to set up a sort of emotional barrier between us and the story we are covering.  By writing in a very conversational way, it is only human to really feel the impact of the story.  By deferring to police speak we are setting up a sort of emotional detachment from the reality we are struggling to grasp ourselves.  As difficult as these stories are, and as hectic as the pace is in covering them, you must take even a few seconds to let yourself feel the range of emotions.  You need to allow yourself to see them, so you can then move forward with your job.  When headed to the booth in these situations I often stopped and took a series of breaths before walking into the control room.  I needed to recognize this hurts like hell to think about, and we have an obligation to respect that for everyone who will hear it.

When it comes to worrying whether you misinterpret information, ask questions to be clear.  So often we become obsessed with being first and rationalize stilted language and possible errors by saying “Its breaking news, viewers understand.”  They don’t completely.  They expect you to ask questions.  Defaulting to police speak does not make you seem more credible or show that you “checked the info out” before reporting.  It is a tell-tale sign to viewers that you are uncomfortable with the information you are reporting.  Instead, use attribution.  That way as information changes, viewers can see how the information has changed, and who changed it, more clearly.

I also am going to encourage you to talk openly, with the viewers, about how the newsroom is gathering information, as you gather it.  So often while doing continuous coverage, anchors are filling time, until new information comes in.  This can be an incredible opportunity to let viewers “see the process.”  Have a reporter or EP stand by the assignment desk and explain that the newsroom is monitoring Twitter, the networks, local feeds, scanners etc.  Explain that you like to get two sources saying the same thing before you go with it (if that’s your station policy of course).  Take a live “picture only” of your field crews walking around talking to people.  This will make you less nervous about also asking the information gatherers questions.  In fact, ask viewers to tweet or email questions about the story that you can try and answer as well.  Interact.  Don’t guess what they want to know in this type of situation, ask them.  You might get an incredible angle this way.

The term “go big or go home” should not mean forcing angles in so that you can be “first” on the next development.  Own the here and now.  Too often we skip past the part of stories like this that viewers are trying to understand most.  In Produce it up I talked about weaving in perspective throughout the earthquake coverage in Japan.  Specifically, how to showcase elements that helped the viewer see the scope of what happened.  We forget the crucial need for perspective because we are working at a whirlwind pace, not stopping to really absorb what happened.  Remember, viewers can get the basic facts.  They need us to connect them together in a clear way for some understanding.

We often forget the role of reporter and anchor to the viewer, especially in these situations.  Anchors are the viewers’ advocates.  Anchors ask the questions the viewer’s cannot.  Reporters are the eyewitnesses.  If you focus on these roles when designing continuing coverage and the angles that follow, you have a tremendous opportunity to enhance your relationship with the viewer.  Too often approaches to continuous coverage over emphasize “new” instead of explaining what’s there, right now.  Remembering these roles will also help you avoid “police speak” because it demands you ask questions throughout the news gathering process.  As eyewitnesses, reporters do not have to know all the answers right away.  The anchor can ask a question and the reporter can explain how he/she is going about getting that information.  It shows that the team is trying to give viewers what they need to understand the event.  It also naturally helps producers avoid exaggerating the facts with “sexy sells.”  You are “selling” your team’s credibility.

Finally, as you sit in editorial meetings and are told “viewers want more of this, what angle can we do?” do not misinterpret “finding blame” for “advocacy.”  We journalists often do this.  Ask if you are exaggerating the situation with the ideas you bounce around.  I mean actually ask, out loud.  Often people are in that editorial meeting thinking it, but afraid to say so.  Take the time to talk it through.  Slow the whirlwind pace just a little bit.  If not you will play on the fear factor, possibly too much.  In terms of the shooting at the movie theater in Colorado, I shuddered in the morning thinking, “The first angle will be theater security.”  Sure enough, a journalist tweeted the question “should there be metal detectors in movie theaters,” six hours into the coverage and as half of America was waking up hearing this for the first time (this reporter was on east coast as well).  Three hours later I saw a reporter tweet, touting an exclusive on how easily he was able to sneak into a movie theater unnoticed.  Honestly this is a stereotypical “fear” angle to go for.  Why do we journalists do this?  Again, we confuse advocacy with blaming someone.  We figure viewers are saying “Why isn’t someone protecting us?”  We decide we must answer.  After all, these feelings are human.   But you must look “big picture” for the WIFM.  What impact will this shooting have on people, today, tomorrow and next year?  This requires providing proper perspective.  Does the sneaking into a movie theater or using a metal detector angle accurately portray reality as we know it?  How often do viewer’s walk through a metal detector in their daily lives?  Should there now be metal detectors every public place we go?  Think about that when you go to the grocery store in the next few days.  Shootings have happened at grocery stores too.  Sometimes there is no clear blame to be laid except on the person who did the shooting.  Viewers know that better than we do sometimes.  Do they expect us to hold people accountable, or help them see how people are reacting to this happening?   People coming together to grieve, and to console each other are the more likely realities.  They are realities that showcase impact. Helping with those efforts is advocacy.

Now that you see why we tend to resort to these “crutches,” challenge yourself to look back on your newsroom’s coverage so far.  Does some of this ring true?  Did part of the coverage you helped with or saw “lose grip” on the impact of this event?  If so, stop and learn from it.  Viewers are counting on you.  It isn’t too late.

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(Gasp) I can’t believe he just posted that!

Journalists from all over recently got to see the social media policy for NBC owned stations.  Immediately after an article on TVNewsCheck was posted outlining the policies, journalists and legal experts began tweeting, many calling the policy ridiculous.  No doubt, it is strict.  According to the article, you have to state that you are an employee of NBC Universal on every social media site you use, even private ones.  You also have to get approval from management if you want to express an opinion about any issue, on any of your sites.  Yes, this includes personal accounts.  Any facts should be verified before retweeting someone else’s comments.  All of these points are worth discussion.  There’s already plenty of talk about it online.  But one part really struck me.  An ombudsman for the station group stated that when posting online, there is a tendency to “be more flip.”  Anything you post, you should also be ready to broadcast.  His statement is a reminder that what you say or do online is out there for everyone to see.  It reminds me of what a couple of mentors used to say, “If you do the news, you don’t get the option to be truly anonymous.”

That advice is certainly true, and as Chef Emeril Lagasse would say, “Let’s kick it up another notch!”  What you say online can be seen by more people, than things you say even out in public.  Over the last year I have watched many journalists make comments online that surprise me.  I saw a tweet from a reporter claiming a company she hired for a home repair “stinks” and is a “rip off.”  She named the company, then stated you should never hire this company.  A producer tweeted about a story in one of the station’s newscasts, stating that he doubted a business owner’s claims that a piece of equipment that failed had recently been inspected and passed.   An anchor posted video on Facebook of another anchor shooting the bird and chiding her.  A photojournalist mentioned on Facebook that he thought someone accused of a crime was “guilty as hell” weeks before the trial even started.  The list goes on and on.  And in many of those cases, their Twitter accounts specified exactly where they worked.  Like it or not, that means their comments could be construed as speaking on behalf of those companies.

We all have a right to opinions.  We all have a right to blow off steam.  We all have a right to talk with our friends about things we love and things that bug us.  But participating in social media is more public than going to a restaurant or bar and living it up one night.  There is a far greater chance of getting caught doing something your station will not approve of.  Yes, again some of these social media policies are overly harsh, and possibly would not ”hold up.”  But consider your paycheck, do you want to try and fight it?  I can read all kinds of articles on why these social media policies are ridiculous, but is enough written about how to gauge your influence on social media as a journalist?

Let’s spell it out.  Your comments on social media are published representations of you.  Do not forget, with each post, you are potentially giving a worldwide audience access.  If you have a bad day and go off, those comments could come back to bite.  That can be the case even if you do a mea culpa, and even if you delete the post realizing you temporarily lost your mind and did something pretty stupid.  As journalists we understand how permanent publishing something truly is.  Yet, so many journalists are posting things online that we would not dare write down on paper.  By typing your thoughts out, instead of just speaking them, you create a permanent record.  It is much harder to pull off a “he said, she said” type of defense.  If you ever are sued, how you act on social media accounts could be brought up to question your credibility.

The point here is not to preach, but to protect.  Social media is such an incredible opportunity for journalists to connect with their audience and each other.  Let common sense prevail.  That way it won’t matter if your station’s social media policy is strict.  You will always showcase yourself in a positive, proactive and professional light.

 

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Sell vs. Surprise: Why there is a difference

I was visiting with an accomplished storyteller recently who was complaining about the producer stealing the surprise in his package.  The producer “gave it away” in the anchor intro.  Sound familiar?  This isn’t the first time frustration over producer’s ruining the story in intro’s has come up.  In fact “ Taking ownership from the first line of the anchor intro “was written to urge producers to be cognizant of the whole picture.  That said; there is another side.  As I spoke with this reporter it struck me.  The reporter was confusing the sell with the surprise in his story.  I thought back to many heated copy editing sessions where I would try and explain to reporters, over and over, that a certain element had to be in the intro.  Often I was dealing with seasoned reporters who consistently crafted compelling pieces.

As this industry continues to push the marketing side of things to maintain and grow audience, understanding the sell of your stories is going to get increasingly important.  Producers are being pushed to turn newscasts that look different.  Understanding what consultants and managers term “the sell” and “the surprise” in stories is crucial.  So let’s define both.

The sell is the reason you are doing the story.  It is the reason you think the audience will continue to watch the story instead of change the channel. You need to capture the audience’s attention in the anchor intro so there’s no chance to turn away.  That’s why the sell has to get into the anchor intro.  Producers will fight you and will win the battle to have the sell in the intro.  It cannot be totally saved as the surprise.

The surprise is the part of your story that will leave an imprint on the audience.  It is the fact that they will not stop thinking about.  It is the irony, the emotional connection, the incredible image, the climax of your story.  See the difference?

So why isn’t the sell the same as the surprise?  The surprise is the exclamation point.  The sell is the subject of the sentence.  The sell can allude to the surprise, but isn’t the actual surprise.  Here’s an example of how to preserve the sell and the surprise when they are closely linked.   Let’s say an amazing artifact was dug up at a construction site in your city.  You can say just that in the anchor intro. “Construction workers dug up an amazing artifact today.” The actual artifact can be the surprise.  Do not show an image of it in the intro or teases.  The fact that it’s something amazing and was dug up is the sell.  Strong story tellers will have that little extra, that goes beyond just saying what the artifact is.  Remember the surprise is the emotional connection.  What if, for example, you have an amazing sound bite that really explains why this artifact is incredible.  Maybe someone has been on the hunt for this artifact for years, and can finally see it and tell the viewer why he spent a lifetime looking for it.  That may be one of the surprises.  Then you can “giveaway” the actual artifact in the anchor intro.  You allude to that surprise in the pitch.

Often reporters would get angry that I or my producer wrote that an artifact was found, or possibly list what the artifact was.  It was the sell.  The story of why a man spent a lifetime trying to find it and the way the construction worker came across the artifact are the surprises in the reporter’s piece.

One final thought.  As a reporter you want to make darn sure the anchor intro to your piece is strong enough that the audience is waiting with anticipation for your story.  To do, that you have to give away some of the goods to get them to see your hard work.  The sell is the no brainer to do that.  Use that knowledge to your advantage so the surprises you craft truly wow the viewers.

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